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Addressing Letters Using Your Outlook Contacts List
By Beth Sunny and Karin Rex
Expert Author
Article Date: 2003-06-23
You can use your Outlook Contacts list to start writing a letter in Word.
1. In Outlook, select a contact.
2. Choose New Letter to Contact from the Actions menu. This will start Word's Letter Wizard.
3. Complete step 1 of the Letter Wizard and then click Next.
Step 1 lets you set up the letter's format, including date line, header/footer, page design, and letter style. You may also choose to use pre-printed letterhead.
4. Complete step 2 of the Letter Wizard and then click Next.
Step 2 will contain the recipient information taken from the contact you had selected in Outlook. You may also add a salutation in this step.
5. Complete step 3 of the Letter Wizard and then click Next.
Step 3 lets you include other letter elements such as a reference line, mailing instructions, attention line, and subject line. You can also add courtesy copy information, either manually, or by clicking on the Insert Address button.
6. Complete step 4 of the Letter Wizard and then click Finish.
Step 4 lets you add sender information, such as name, return address, and closing and enclosure information. Step 4 also contains a preview of the letter. You can use the Back button to return to any of the previous steps if necessary.
About the Author:
Beth Sunny and Karin Rex share their extensive knowledge in IT and training as freelance writers for http://www.SharperTraining.com. Don't miss their training tips along with insights from other experienced trainers in SharperTraining.com's "Focus On Training" newsletter. To subscribe, visit http://lb.bcentral.com/ex/manage/subscriberprefs.aspx?customerid=1468
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